Are You Looking to Optimize Your Workplace Management? Here’s How IBM Tririga Can Help!

The present-day workplace space requirements demand your organization to dynamically adapt to emerging needs and circumstances. Also, it has become equally important to strike the right balance between employee safety, productivity, alongside having a firm hold on the bottom line of your business.

For example, consider the usage of meeting rooms across your facilities. Your teams may need them either in a planned or ad-hoc manner. It is important that you strategically accommodate these schedules.

So, are you equipped with the required tools to plan particular workspace requirements across your facilities? Do these tools allow you to view the usage and occupancy rates of workspaces?

How do you proactively respond to shifting needs to keep up with demands?

If you own unoptimized workspaces or lack clarity on critical aspects of leasing physical spaces and facility management and maintenance, your organization may be prone to risks of under-utilized and inefficient spaces.

Moreover, you may remain inert towards your business requirements.

How Can Organizations Benefit from Optimized Physical Spaces?

Did you know that 83% of CFOs stated that they look at facilities and capital expenditure as a cost-cutting opportunity?

This is because when you maintain a connected workspace, it feeds you with comprehensive data in real-time. If you channelize this data and maintain a holistic source of information, it backs you to operate efficiently.

Furthermore, optimized workspaces allow you to deliver the next-gen workplace experience to employees by integrating the following key elements:

Improved Collaboration

Enables your organization to collaborate, both in person and virtually, across geographies and locations.

Better Productivity

Allows you to focus on tasks and projects that help drive the best business outcomes.

Stepped-Up Safety

Helps improve the safety of your facilities and the well-being of the employees in workspaces.

How Does IBM Tririga Help?

Tririga is a comprehensive integrated workplace management system. These modular solutions help you:

• Achieve higher levels of productivity and engagement
• Create flexible workspaces that are safe and adhere to social distancing norms. They also abide by stringent sanitizing and cleaning protocols
• Help foster productivity and collaboration
• Enable you to reserve physical workspaces for future needs
• Allow update space plans dynamically
• Support the on-time/on-budget completion of preventive maintenance and capital renovations

How Can Tririga Help Optimize Your Workspaces?

Here are the 5 ways Tririga supports you to optimize your workspaces.

1. Enables Space Optimization

Optimization of workspaces boosts productivity and occupant engagement. The current pandemic scenario has forced organizations to maintain a hybrid workforce. This means you may have to balance the number of employees coming to the office and working remotely. IBM Tririga allows you to have a better hold on the accurate number of employees who will be coming to the office. This solution model enables comprehensive reservation tools to generate flexible workspaces and ensure that your employees find everything they may need when working from your facility.

Highlights:

• Create appropriate space plans for occupant well-being
• Allow occupants to reserve space based on demand
• Optimize space and allow best utilization of unused space to cut costs
• Facilitate dynamic planning to meet emerging business requirements
• Enable “move requests” to know about where people are stationed at a particular time

2. Better Manages Lease Accounting

Management of lease accounting can be difficult without detailed information. IBM Tririga supports you to manage leases across your real estate and asset portfolios. It helps you conform to lease accounting standards, ensure accurate financial reporting, adhere to lease requirements, and effectively manage payments.

Highlights:

• Make financially sensible portfolio account decisions
• Create leases based on accounting standards for improved visibility during the accounting process
• Perform financial integrations for accurate financial reporting
• Categorize between financial accounting and lease administration for clarity
• Adhere to your leases, organize renewals, and prevent overpayments.

3. Simplifies Management of Capital Projects and Planning

Capital project and planning is a long-term process that involves several important aspects. It is important to note that manual tracking or spreadsheets may result in clutter.

However, IBM Tririga provides you with the tools and capabilities to untangle complexities along with identifying and addressing priorities. To add on, this solution enables you to select vendors best-suited for your business type, plan based on your budget, and effectively manage contracts.

Highlights:

• Forecast and prioritize facility condition assessments based on risk factors
• Streamline and maintain vendor information, communication material, and proposals across projects
• Organize accounting processes and identify high-return projects
• Ensure planned projects are delivered on time and on-budget
• Reduce delays by avoiding rework

4. Effectively Handle Operations and Maintenance

Maintenance of multiple workspaces can be overwhelming. With IBM Tririga, you can stay on top of repairs, understand the condition of your workspaces, assets in your buildings, and plan your maintenance projects to remain on budget and to deliver on time.

Highlights:

• Track maintenance schedules across facilities to enable extended life of assets and reduce capital costs
• Perform ad-hoc maintenance based on specific requirements
• Allow technicians to access work orders from anywhere and at any time
• Optimize cleaning schedules to ensure a safe environment
• Have better control of your inventory.

5. Improve Workplace Experiences

The most important aspect of maintaining physical spaces is to be able to create better employee experiences. IBM Tririga enables you to go beyond the regular safety protocols to ensure employee comfort and satisfaction

Highlights:

• Offer comfortable workspaces that are appropriately distanced, sanitized, and support employee well-being.
• Provide several self-service options to your employees through perceptive apps.
• Help employees, staff, and visitors to find their way across facilities with options of indoor mapping.
• Allow booking meeting rooms, reporting concerns, and locating colleague's desks with AI-based assistants.

Wrap Up

A lot of effort goes into managing the moving parts of your workplace. Tririga offers a holistic view of your complete facilities operations. This solution provides you with the much-needed intuitive insights to improve your organization’s operational and financial performance along with the tools and technologies to maintain your workspaces.

Furthermore, Tririga can help you build resiliency into operations, slash down costs by optimizing workspace utilization and deliver seamless occupant experiences.

To know more about how we can help you in building a competent integrated workplace management system, visit our website or feel free to contact us!