An IBM study states that companies generate approximately 2.5 quintillion bytes of data every day.
This shows that the current competitive business landscape functions on data-driven solutions.
With every moving part of your business churning out loads of data, it becomes difficult to digest and convert this data into meaningful insights. Therefore, it is important to consider the implementation of a competent system that can support a cohesive, accurate, and user-friendly way to handle data.
With every aspect of your business being governed by data, facilities management is no exception to this. Data-driven facilities management helps to identify areas that are being under-utilized or resources that are being wasted. This also enables you to improve accountability, create cost-saving initiatives, and boost workplace efficiency.
So, before we get into the details, let’s first understand more about facilities management.
Facilities management involves improving user/employee experiences inside the facility. This is delivered through appropriate space utilization, better resource coordination, and effective delivery of support services whenever required. For example, consider the current pandemic scenario wherein companies have begun to motivate a hybrid work culture. Here, a set of employees may turn up to work a few days with another set on different working days. Incorporating facilities management can help in the allotment and effective utilization of spaces.
Integrated Workplace Management is the umbrella term that is used for the system implemented to better manage workplaces. Integrated Workplace Management Systems (IWMS) enables organizations to gain cognizance and understand the current utilization levels of their assets and workplaces in a secured, cloud-based environment.
Though spreadsheets and manual entries are also being used today, incorporating dedicated software helps in an accurate and user-friendly way to handle information. The benefits of this kind of an integrated workplace management system also include better accountability, actionable data insights that result in cost-saving initiatives.
You should consider IBM TRIRIGA. The implementation of this solution by the best integrated workplace management system providers in USA can help you do the following:
Workspace optimization helps in better occupant engagement and improved productivity. With the pandemic demanding you to strike the right balance between employees working remotely and coming to the office, space optimization can help you track this accurate number. Also, this solution comes with comprehensive reservation tools to nurture flexible workspaces and ensure that your employees have everything required when they come to the office.
Lease accounting works on intricate details. This is especially important if you have distributed facilities across the globe. This solution helps you conform to lease accounting standards, maintain accuracy in financial records, stay aligned with lease requirements, and efficiently handle payments.
Capital projects and planning is a long-term process and can be challenging.
IBM TRIRIGA helps track processes, identify risks, and prioritize tasks. The solution also enables streamlined vendor information, communication material, and proposals for different projects. It ensures a systematic implementation of complex projects along with an on-time, on-budget delivery. This methodological approach makes sure to reduce delays and avoid rework.
IBM TRIRIGA doesn't only focus on creating workspaces that adhere to safety protocols but also makes sure that they are employee-friendly and comfortable to use.
If you were the business owner of a chain of facilities across the globe, one of the most difficult aspects will be managing maintenance and operations.
However, IBM TRIRIGA can be of great benefit to you.
IBM TRIRIGA helps you track maintenance schedules, enable extended life of assets, and control capital costs. It also helps you to have a better hold on inventory, perform ad-hoc maintenance on particular requirements, and optimize cleaning schedules to ensure a cleaner and safer work environment.
Having said that, let's now see why companies should consider data-driven facility management.
Intuitive data insights are the lifeblood for businesses to succeed. With a next-gen facility management system like IBM TRIRIGA, you have access to evidence-based data insights and analytics that can help you optimize your everyday operations. From planning your floor design to the allocation of assets for resources, you can easily avoid guesswork and make informed decisions.
Facilities management empowered by data analytics and reporting enables you to better understand your facility operations. IBM TRIRIGA comes with advanced tools that help you generate detailed reports to track everyday operations, company assets, and inventory/stock. This data further helps you efficiently allocate assets and control expenditures.
Integrated facilities management is a holistic solution that helps manage your space and assets efficiently. IBM TRIRIGA takes complete charge from ensuring safety to complying with government norms for workplace management.
Furthermore, it also enables you to easily track facility management plans and stay accountable.
Advanced facilities management software like IBM TRIRIGA is cloud-based. That is, your employees can access critical, data-driven, facility-related information from anywhere across the globe.
Moreover, your employees can collaborate, view, share, add, or exchange important information over a common platform irrespective of time zones and locations.
Probably one of the biggest challenges you may face even after implementing a “so-called” facilities management software is integrating it with existing systems. This may include migrating data to the facilities management system. Most commonly, the legacy system and the facilities management system tend to function as separate kiosks.
However, IBM TRIRIGA helps overcome this issue. It integrates with your existing systems thereby migrating all your data to enable improved facilities management data analysis and business decisions without hampering operations and compromising on revenue.
Managing numerous facilities consumes time and can also be far from accurate. When you embrace a high-end, integrated facilities management system like IBM TRIRIGA, it helps you to handle critical, asset-related data at your fingertips. Furthermore, having a holistic overview of your assets helps in improving accountability, reducing operational costs, and enhancing precise tracking abilities, thereby contributing towards better business outcomes.
If you want more information about how IBM TRIRIGA is best-suited for your business, feel free to contact us!